AI workflows for small UK law firms.
Small UK law firms lose more billable hours to repetitive admin than to almost any other single cause. Matter tracking. Document chasing. Renewal reminders nobody enjoys writing. Retainer reporting. Calendar reconciliation. The fee earners doing this work are the same people the firm needs on actual matters. We sit with your practice, cost the repetitive processes, and replace the ones worth replacing with AI workflows — without touching anything that requires legal judgement. The advisory work, the drafting, the client conversations stay with your fee earners. The admin stops eating their week.
What we'd typically build for solicitors.
- Renewal reminders for retainer clients, lease expiries, and document anniversaries
- Document-collection chasers (KYC, AML, signed engagement letters)
- Matter status digests for the partner each week, pulled from your case management system
- Conflict-check intake automation when new matters open
- Calendar sync between your case management system and Outlook/Google
- Quiet anomaly checks for missing time entries or unbilled work-in-progress
Where your team's time goes back.
- Fee earners back to fee-earning rather than chasing paperwork
- Tighter compliance on AML, KYC, and engagement-letter collection
- Fewer missed renewals and forgotten deadlines
- A cleaner picture of WIP and billing each week
Typical engagement: solicitors, consultants, advisors
We'd typically tie the existing tools together with a thin layer that does the boring sync work, plus AI workflows for renewals, follow-ups, and document expiry, so your team gets out of admin and back into client work.
Questions solicitors ask before they book.
What case management systems do you work with?
The ones you already use. Clio, LEAP, Actionstep, ProClaim, ALB, plus the long tail of homegrown spreadsheet-and-Outlook setups. We work inside the tool, with your existing permissions.
How does this fit with SRA and AML compliance?
Compliance is exactly the kind of work that benefits from automation: consistent reminders, a clean audit trail, fewer missed steps. We sit with your COLP/COFA in the audit and design the automations to make compliance evidence easier, not harder.
What about client confidentiality?
We work inside your existing accounts. Client data doesn't move. We're explicit in the audit about which automations touch privileged information and how that's handled, and we won't build anything you wouldn't want a regulator to see.
Can we start with one specific area, like AML document collection?
Yes. One specific bottleneck is usually the right starting point. AML chasing, renewal reminders, and weekly partner reporting are the three most common 'start here' bottlenecks for a small firm.
Want this for your solicitors firm?
Book a 30-minute call. We'll walk through how your work actually moves, share rough numbers, and give you our honest read on the time and money automation can give you back.
Book a 30-minute call